4960.10 | Reimbursement

  1. Employees who are required to travel out of district as a condition of their employment and are not provided with district vehicles, shall be allowed reimbursement at the current State approved per mile rate.
  2. Coach fare rate will be allowed when traveling by bus, plane, or train.
  3.  Lodging is reimbursable with prior approval of the employee’s supervisor.
  4. Meal costs are reimbursable, not to exceed the set per diem allowance on the current District’s Travel Expense Reimbursement form.
  5.  Employees returning from district-related travel must submit approved forms to the Business Office for reimbursement. Original receipts will be required for lodging and travel.
  6. All classified school employees who are required to travel to more than one duty station per day as a condition of their employment, and are not provided with district vehicles, shall be allowed to claim reimbursement for mileage incurred in the line of their responsibilities from the first building to other required destinations during the work day.
  7. Reimbursement shall be at the current State approved per mile rate, limited to those positions requiring transportation as a condition of employment.
  8. The Superintendent may authorize exceptions to this policy when additional intra-district travel is deemed necessary and desirable. Claims shall be submitted monthly.