5530.00 | Record Amendment

Parents/guardians or eligible students have the right to ask to have records corrected they believe are inaccurate, misleading, or in violation of their privacy rights.

Following are the procedures for the correction of records:

  1. Parents/guardians or the eligible student must ask the District, in writing, to amend a record. In doing so, they should identify the part of the record they want changed and specify why they believe it is inaccurate, misleading, or in violation of the student's privacy rights.
  2. The District may comply with the request or it may decide not to comply. If it decides not to comply, the District will notify the parents/guardians or eligible student of the decision and advise them of their right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's privacy rights.
  3. Upon request, the District will arrange for a hearing, and notify the parents/guardians or eligible student, in writing, reasonably in advance, of the date, place, and time of the hearing.
  4. The hearing will be conducted by a District official. The parents/guardians or eligible student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records. The parents/guardians or eligible student may be assisted by an attorney.
  5. The District will cause to be prepared a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision.
  6. If the District decides that the information is inaccurate, misleading, or in violation of the student's right of privacy, it will amend the record and notify the parents/guardians or eligible student, in writing, that the record has been amended.
  7. If the District decides that the challenged information is not accurate, misleading, or in violation of the student's right of privacy, it will notify the parents/guardians or eligible student, in writing, that they have a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision. The statement will be maintained as part of the student's education record as long as the contested portion is maintained. If the District discloses the contested portion of the record, it must also disclose the statement. (3-29-07)