A list of those individuals that will be issued a District credit card will be maintained by the Business Office and reported to the Board of Trustees each year at its annual meeting in January. Credit card users must take proper care of the credit card and take all reasonable precautions against damage, loss, or theft. Any damage, loss, or theft, must be reported immediately to the Business Office and to the appropriate financial institution. Failure to take proper care of the credit card or failure to report damage, loss, or theft may subject the employee to financial liability.
Users must submit detailed documentation, including itemized receipts for services, travel, and/or other actual and necessary expenses that have been incurred in connection with school-related business for which the credit card has been used. Failure to provide a proper receipt can make the employee responsible for expenses incurred.