Student education records include a range of information about a student that is maintained in schools in any recorded way, such as handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche. Student records are confidential, and information from them shall not be released other than as provided by law. Records include:
- student’s name, date and place of birth, parent(s)/guardian(s) name(s) and address(es)
- academic transcripts, schools attended, attendance records, and special education records
- disciplinary records (severe disruptive behavior)
- medical and health records collected and maintained by the school which include immunization record and birth certificate (7-31-17)
- personal information including a unique student identification number and school pictures
- educational assessment data
- a record of all releases of information from student records, or access granted.
Records falling within the definition of “education record” pursuant to the Family Educational Rights and Privacy Act (FERPA) do not fall within the purview of Health Insurance Portability and Accountability Act (HIPAA) requirements. Reports, evaluations, summaries received by a school, including health records may be shared with individuals with legitimate educational interest and will move with a student if he/she transfers.
Personal notes made by teachers and other school officials that are not shared with others (except substitutes) are not considered educational records. (3-29-07)